The Office of Educational Support Services provides academic advising, tutoring and academic counseling to all student-athletes. Student-athletes are strongly encouraged to utilize the services offered by the Office of Educational Support Services.

16.3.1.1 Academic Counseling: Member institutions shall make available general academic counseling and tutoring services to all student-athletes. Such counseling and tutoring services may be provided by the department of athletics or through the institution's non-athletics student support services. In addition, an institution may finance other academic and support services that the institution, at its discretion, determines to be appropriate and necessary for the academic success of its student-athletes.

Study Hall: Mandatory for all incoming freshmen student-athletes. Once a student-athlete has earned a 2.5 GPA or higher, they are released from study hall. If the student-athlete's GPA falls below a 2.5, he or she is required to return to study hall for the following semester.

Weekly Meetings: In order to monitor student-athletes who are at risk of becoming ineligible academically, the Office of Educational Support Services for Student-athletes mandates weekly meetings with these student-athletes to track academic progress. Student-athletes are identified for weekly meetings based on their prior academic progress.

Class Attendance: Class attendance is mandatory for all student-athletes when not traveling to or representing Saint Joseph's University in a University sponsored athletic event. Student-athletes are required to give each of their professors a copy of their semester travel form, provide by the Office of Educational Support Services for Student-athletes, at the beginning of each semester. In addition, student-athletes are required to give their professors three days notice before missing class for an athletic related event. Furthermore, student-athletes are required to make arrangements, prior to leaving campus, with their professors to make-up any missed schoolwork.

Missed Classes: The student-athlete should make every possible effort to see their professors and obtain all assignments he/she will miss due to requirements related to the traveling to university sponsored athletic events. If at all possible, student-athletes are advised to try to attend another section of the class that they will miss before leaving. Any unsanctioned missed classes that are brought to the attention of the Director (or Assistant Director) of Educational Support Services for Student-athletes will result in a meeting with the Director (or Assistant Director), Coach and student-athlete. Secondary infractions of this policy will warrant meetings with the Athletic Director and potential loss of athletic participation, scholarship or financial aid.

Tutoring: Tutoring is available for all student-athletes. The Office of Educational Support Services for Student-athletes, in conjunction with the Learning Resource Center on campus, can provide peer tutors in each subject area. Graduate tutors and Reading Specialists are available through the Office of Educational Support Services for Student-athletes. Student-athletes are encouraged to seek out tutoring assistance as early in the semester as possible since it is more difficult to arrange tutors late in the semester.

Progress Reports: Monitoring the academic progress of all student-athletes is part of the responsibility of the Office of Educational Support Services for Student-athletes. To be most effective in this task, progress reports are sent to each student-athletes' professors twice a semester. The progress reports provide a brief pointed report of each student-athlete's attendance, attitude, participation and academic progress in the classroom.

Books: Student Athletes, whose athletic scholarship covers the cost of course related books, are to obtain their books at the University Bookstore and University Press. Proper SJU ID will be checked at checkout.

At the conclusion of the semester, or when a student athlete withdraws from a course prior to semester's end, must return the books to the Assistant Director of Compliance Services, Deirdre Mattocks. Student-athletes must be aware that they may not sell books back to the bookstore.

Procedure for Obtaining Books
(for student-athletes who receive books as part of their scholarship):

1. The Associate Athletic Director, Jim Brown, will provide the Director of Educational Support Services for Student Athletes a list of student athletes whose athletic scholarship covers the cost of course related books.
2. The bookstore and the press will receive from the Office of Educational Support Services for Student Athletes the student athletes' schedule for the semester. At that time, an account will be set up for each student-athlete.
3. The bookstore and the press will bag all books and have them prepared for pick up by the student athlete. If books are not in stock, the student athlete is to return at a later date to pick up the book.
4. The bookstore and the press will return all book receipts to the Associate Athletic Director, Jim Brown.
5. Following the first week of class the Office of Educational Support Services will obtain, from the bookstore and the press, a list of all student athletes who have not picked up their books and provide that information to the coaches.
6. All books are to be returned to the Assistant Director of Compliance Services, Deirdre Mattocks, at the conclusion of the semester, or when the student athlete withdraws from a course.
7. A list will be compiled of all students who have not returned their books. The student athlete will be billed for the cost of the books not returned.

Lap-Top Computer Policy

1. 1. Laptop computers will be checked out by the ESSSA office to those individuals who are on a full grant-in-aid to use throughout the semester. These student-athletes must be either a business student or a Psychology major or have need for a laptop (for course related work).
2. 2. Laptop computers are available for all student-athletes regardless of scholarship or financial aid when traveling with their team. Student-athletes will need to request a computer from ESSSA office. If a computer is not returned, it will be charged to that individuals university account.

Laptop Sign-Out Procedure

1. Laptop computers will be signed out to student-athletes following each academic term, by the ESSSA office.
2. Students will be asked to sign a waiver that will include an inventory of the equipment they have received, acknowledgement that all personal information will be cleaned off the computer following each academic term and that failure to turn in all equipment will result in a charge to their university account.
3. All equipment must be turned in within one week following each academic term. If computers are not returned or equipment is missing the cost of that equipment will be charged to the individuals university account.

Registration for Courses: Registration for courses begins in October for the spring semester and in March for the fall semester. Student-athletes participating in a fall sport will receive priority registration in the spring semester while the student-athletes participating in spring sport activities will receive priority in the fall semester. Student-athletes are required to check with the staff in the Office of Educational Support Services for Student-athletes and with their faculty advisor during each course selection period to review class selections and registration policies. This will help alleviate conflicts between classes, games and practices.

Saint Joseph's University Policy:   SUMMER COURSES

ACADEMIC POLICIES AND REGULATIONS
The approved uses of summer session courses for matriculated students are as follows:

• To make up academic deficiencies, i.e., courses failed or not completed during a regular semester;
• To make up course deficits, i.e., additional courses needed as result of change of major, or, in some instances, transfer;
• To enrich the student's educational program; or
• To reduce the student's course load in an ensuing semester

Permission to register for summer courses does not constitute permission to accelerate a degree program. For all students registered in our day colleges, the maximum number of courses allowed for any one summer will normally be two. For exceptional reasons, the Dean may grant permission for a third course. Registration and payment for summer courses are governed by the regulations and procedures of the summer sessions.

Degree credit is granted for courses taken in summer sessions only when the student has secured in advance written permission from the appropriate Dean. Summer school courses that are a part of the GER or major course requirements must be taken at Saint Joseph's University unless the course is not being offered that summer and is necessary for a student to maintain normal academic progress or the proper sequence of courses in his or her major field of study. Such courses, as well as elective courses, must be taken at a four year college.

Permission from the appropriate Dean to register for summer courses at Saint Joseph's or at other institutions is ordinarily sought during the pre-registration period of the spring semester.

Summer Sessions: Registration for Summer courses will begin in the month of April and end on the first day of each summer session. Student-athletes wanting or needing to take a summer class need to meet with the Office of Educational Support Services for Student-athletes to discuss their class selections, class options and the financial requirements for taking the summer course.

In addition, prospective student-athletes who meet the NCAA Criteria for taking a summer course and who are admitted to the University in the subsequent fall semester may be able to attend a summer course. Financial aid may be awarded.

The approved uses of summer session courses for Prospective student-athletes (PSA) are as follows:

• The Prospective Student-Athlete is admitted to the University for the subsequent fall semester
• The PSA meets the NCAA Criteria, per Bylaw 15.2.8.1.4.